Using Multiple Calendars

Setting up multiple calendars allow you to place different events on different calendars. You can choose to show or hide certain calendars, give users permission to only access specific calendars, and even select which calendars should show up on your website.

Common Uses

  • Giving users access to check people into only the events they should have access to and restricting them from seeing other events.
  • Allowing volunteer coordinators to create volunteer-specific events on their own calendar without cluttering up the other calendars.
  • Selecting which calendars should show up on your church’s website (effectively creating public and private calendars).
  • Creating calendars dedicated to sensitive information (such as care team schedules) and restrict others from viewing the calendar.

Add Calendar

  1. Select the "Events" tab from the top left.
  2. Click "Add Event."
  3. Click "Show More Options" in the bottom left of the window.
  4. Underneath the "Calendar" dropdown that appears select "or add a new calendar."

If your calendars have been added to and are visible on your website, and a new calendar is added to your Breeze account, it may be visible on your website as well. We recommend viewing and updating the embed code to include only the calendars that you wish to see on your website each time that you add a new calendar to your Breeze account to ensure that only the calendars that you want to be visible on your website are visible.

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Rename Calendar

  1. Select the "Events" tab from the top left.
  2. Click the dropdown menu in the top right corner that shows the calendar colors.
  3. Select "Edit Calendars."
  4. Click the pencil icon to the right of the calendar you wish to rename.1
  5. Rename the calendar and click "Save."

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Delete Calendar

  1. Select the "Events" tab from the top right.
  2. Click the dropdown menu in the top right corner that shows the calendar colors.
  3. Select "Edit Calendars."
  4. Click the remove icon to the right of the calendar you wish to remove.2 
1 You cannot rename or change the default color of the main calendar
2 Deleting a calendar will delete all events on that calendar. If you'd like to retain these events, we recommend moving them to an alternate calendar prior to deleting the calendar in question. The main calendar cannot be deleted.

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Calendar Views

If you're using multiple calendars and you don't necessarily want all of the calendars visible to you, you can turn off their visibility.

Navigate to the Events tab, click on the colored dots in the top right corner, and toggle on or off any calendars.  If the color is solid then the calendar is visible.  If the color is hollow then it's toggled off.

If your calendars are embedded on your website and then you toggle off a calendar on your Breeze account, that calendar will still be seen on your website. In order to remove a calendar from your website, the embed code will need to be updated to ensure that only the calendars that you want to be seen on your website are included in the embed code. 

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Make a Calendar Private to Certain Roles

There may be times that you want to make a calendar private from certain roles. Perhaps you have a staff calendar that you use to record vacation days, this is probably something you do not want all members having access to. You can give permission to, or restrict access from calendars in the Users and Roles! 

  1. From the Dashboard, go to "More" > "Users and Roles" > "Roles"
  2. Add a New Role by clicking the "Add New Role" button or Edit an existing role by clicking the pencil icon to the right of the Role Name.
  3. Now click the disclosure triangle to the right of "Events" > click the disclosure triangle to the right of "Only Access Certain Calendars", and now either choose either "Allow Access" or "Restrict Access" from certain calendars. (You only need to do one or the other. If you restrict access from certain calendars, any new calendars by default will be viewable to this Role. If you allow access to certain calendars, any new calendar will by default not be visible.)
  4. Finally, Click Update Role2020-03-24_09-09-00__1_.gif

 

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Comments

5 comments
  • Can a single event be added to more than one calendar? For example a training that is for both nursery staff and deacons. Is there a way that I can set up the event so that it is visible on both our nursery calendar and our deacon calendar? 

     

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  • @elisa

    Great question! A single event cannot be added to more than one event Calendar and the same time. You would need to create a separate event for the other calendar as well. 

    I hope this helps!

     

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  • This is a super important question!  There are many events that you will have on your main (internal working) calendar and need some of the same events on a Public calendar.  There should be an option to add it to both calendars.  Right now it takes double the work to add to both, and when adding to the second calendar it gives you a warning because you are double booking the space.  Is there a better option for this???

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  • Is it possible to have separate calendars or subcategories within calendars? For instance - it is helpful for us to have a Staff calendar that shows individual schedules along with important staff related events. Right now, "staff" in our calendar is coded navy blue but what we really want is for each staff member to have their own coded color. That would require a separate calendar from our more inclusive full-church calendar or the ability to sub-categorize within our current staff calendar. 

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  • Hey @office!

    Thanks for your feedback and question about using Multiple Calendars.. That's a neat idea! At this time this is not a current feature inside the calendar function. However, while there are not subcategories, you could allow each staff member to have their own calendar just like you have set up Staff calendars. We'd love to hear more about this idea though, if you'd like to submit a feature request. You can do so at:

    https://app.breezechms.com/features

    Happy Breezing! 

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