Creating New Follow Up Options

  1. Breeze Church Management
  2. Knowledge Base
  3. Follow Ups

Overview: You can create or edit follow up options.  You can assign new owners to existing options, or start from scratch. 

  1. Navigate to "More > Follow Ups > Options."
  2. Click "Add New Option" in the upper right.
  3. Fill in the fields.1
  4. Click "Create." This will now be an eligible follow up option when assigning a follow up.
1 The "Assigned To" user and "Time to Complete" will show as the selected default options when creating new follow up assignments.

Settings in Adding New Options:

Name:

The name of the follow up.  Commonly used follow up names are "new attender", "baptism", "membership", "______ ministry", etc. 

Description:

A description of the purpose of the follow up.  For example, if the name is "new attender" then the description could be "please send 'thanks for visiting' card in the mail".  If the name is "Children's Ministry" the description could be "interested in learning more about Children's Ministry"

Assigned to:

This is who should receive the follow up notice. A user must have a role with "follow ups" checked off to be displayed in this list.  The person who the follow up is being assigned to will be the one who receives an email and is responsible to complete the follow up.

Time to Complete: 

The number of days before the follow up will be "due". 

 

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    nealcalhoun

    Is there a way to assign a follow up to a "tagged person or group". 

    For example: Assigning a general visitor follow up to "group 2 leaders" that are tagged in the system.

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    Ashley Lynn

    @nealcalhoun at this time Follow-Ups can only be assigned to one "User" with permission granted to "follow-ups" at a time. There is no way to assign a follow-up option to multiple people to have them complete the follow-up. 

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    Archie Lee

    For different Follow Up Options is there a way to limit the 'list of who can be assigned" to this Option.  Currently 'everyone' who is authorized to handle a follow up will show up on the list. 

    We want to create different followups:  baptisms, membership, visitor follow up..    

    For Baptisms it would be nice that only the pastors and office staff can be assigned to follow up.  the 'default' would be say our Office Manager, but you can choose a different person from the pull down list.  We want to limit that pull down list to a few specific people.  Currently the list includes everyone who is authorized to do any type of follow up which could be a lot of people.

    I don't believe there is currently a way but maybe changing followups in the future so we could limit the pull-down list to the people that have say a specific Tag (a tag which would be assigned to specific group of people who could be assigned such a follow up would help.  Just an idea.

     

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    Stephen Ivey

    @archielee

    Great question! Unfortunately, the permissions aren't that granular. Anyone with the Follow Up permission will be eligible to be selected from the list. We sincerely apologize for any inconvenience that this may cause and encourage you to submit a Feature Request for this if it is imperative for your church. 

    Blessings!

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