Volunteer Management Video

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  • Avatar
    admin

    Great video and function!  Just a thought - it would be really helpful to have a way for volunteers to "black-out" dates they are unavailable to serve.  Thanks again for a great product and great service!

  • Avatar
    Sheley

    Hey - thanks so much for your feedback and kind words!  

    We definitely agree that there are things Breeze could use to improve - especially in the volunteer aspect. Right now the philosophy of Breeze is to focus on what we do well - be a great database management software, and let others focus on what they do well.  That's why we have partnerships with programs like Planning Center Online who has a wonderful volunteer management piece to their program!

    That said, we do have some workarounds for you to try to accomplish the "blackout" dates option that you're looking for!

    The best suggestion would be to create a new calendar within Breeze called "blackout dates" and give your volunteers access to it.  Then they can either alert someone to their blackout dates which can then be put in the calendar or put it in the calendar themselves.  

    Then, when scheduling, you can take a look at the blackout dates calendar and make sure that everyone will be able to serve.

    Thanks again for your kind words and if you come up with another great workaround, we'd love to hear it! 

  • Avatar
    admin

    Thank you, Sheley - that's a great idea - I'll do that now!  God bless you, and thanks again for being so responsive!

    Kim

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    sarah

    Hi. I am just starting to get familiar with the program.  Is there a way to assign a check-in role to a volunteer on this page for a specific event or repeating event (in this case, separate Sunday school classes), or do I need to have admin assign the people who can do check in with a Role that goes across all events in the other main part of the program?

  • Avatar
    Sheley

    Hey Sarah - what some churches have done is created a "check in only" user and given all volunteers access to that account.  From there they're able to do all check in related events.  They won't be able to only have access to certain events unless you put different event types on different calendars and only give them access to certain calendars, but it will make it so that they can only do check in when they are logged in as that user.  I hope that makes sense - if it doesn't, please let me know and I'd be happy to explain further :) 

  • Avatar
    pamhurd

    Hi Breeze team!  We're new and trying out the system.  One issue we've found is that the notification to volunteers automatically goes out from my email address (presumably because I am the master admin).  I realize that we can change it each and every time, but that is too cumbersome.  Is there a way to change the default notifications so that they automatically go out from an email address we select?  And, can we change the default notification email so that it says "please do not reply, I am simply a service robot" or something similar?  I'm getting buried with responses as we're bringing the system online ... help!

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    melissa

    We'd like to allow our volunteers to sign up themselves for serving in Children's Ministry and viewing which weeks or months are already full.  Is there currently a way for them to do that in Breeze?  Or a creative work-around?

    Thanks,

    Melissa

  • Avatar
    Sheley

    Hey Pam - sorry for the delayed response.  We've had an ongoing bug that hasn't been telling us when certain articles are commented on!  When originally sending out volunteer notifications it will come from the person who create the event.  However, you can change it from the "change" option and then click the dropdown next to "save for this event" and instead choose "save for entire event series".  The same is true for a message.  If you alter the notification message to include something like "please don't respond" and then choose to save for the entire event series you'll be set going forward! 

    Hey Melissa!  You can request volunteers. When you click the dropdown menu next to "Add Volunteers" and click "more" there's a "request volunteers" option.  From there you'll be able to pick a role that you can ask for volunteers on.  They will be able to see how many people are still needed for that role as well. See the attached images for some additional information on that! 

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