Unsubscribing a Person From Emails

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    Shannon Karaba

    We are running into problems with the Do Not Email feature. We have a few parishioners who have asked to not be contacted. We have marked them as Do Not Email however this notification only shows up at the bottom of the page on the Contact section. It does not show up on the top portion of the page where it's easier to link to the email. There have been several instances where a person is marked Do Not Email however most staff members accessing the database use the email link at the top of the page to send an email. Can you also mark the email address at the top of the page with a Do Not Email notification? Thank you!

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    Emily W.

    Hi @skaraba!

    We are so sorry for the trouble here -- we'd be frustrated, too!  I do want to thank you for your feedback here about how we can improve Breeze emails-we’re always on the hunt for the next great idea to serve churches better! At this time, however, there is not another option for Do Not Email. We are not accepting feature requests via the Community forum, but we'd love to hear from you here: www.breezechms.com/features.

    If you have any further questions, please don't hesitate to reach out via email or phone! We are here to serve!

    Happy Breezing! 

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    Guy Blatt

    I do not see an "unsubscribe" button on the bottom of Breeze-sent emails. Am I missing something? It's a huge priority for us to not make people feel "stuck" with our emails.

    Thanks

    Guy

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    Emily W.

    Hey @guy!

    Right now we recommend that you create a list of people who consent to receiving communications via email and those that do not. In the future, we're developing an automated "subscription" method that will assist with this, in the meantime, here's how you'd handle this.

    Create a form asking if it's ok for people to be contacted by their email or via text message on their cell phone; create the appropriate tags; then use those tags to send messages. 

    Step 1: Create a Form

    1. Navigating to "More > Forms"
    2. Click "Create New Form"
    3. Drag the fields in you'd like to include and set your color scheme
    4. Click "Create Form"

    Step 2: Create Tags (OK to contact via email, OK to contact via Text, Do not contact, etc)

    1. Click the "Tags" tab on the top right.
    2. Navigate to the folder in which you desire to place the tag.
    3. Click the "Add New Tag" button.
    4. Give the tag a name and save.

    Step 3: Assign people to Tags

    1. Click the "Tags" tab on the top right.
    2. Navigate to the folder containing the tag and click the tag.
    3. On the right, click Add Person.
    4. Begin typing the person's name. The name will appear in a drop down list.
    5. Select the person's name.
    6. Repeat steps 4 and 5 until everyone you'd like to add has been selected, then click "Add".

    Use the "Search" functionality when emailing people/texting people

    1. Click the "People" tab in the top right.
    2. On the left, click more filter options.
    3. Select all of the criteria you would like to filter by. Results will show up on the right.

    Step 4: Include a Footer Message to Unsubscribe

    1. Open a new "Compose Message" by clicking "Email People"
    2. Click the 3 dots after A
    3. In the compose box type: "To unsubscribe, reply to this email with UNSUBSCRIBE"
    4. Under "More" click "Save as Signature"

    Step 5: Remove anyone who "Unsubscribes" from the appropriate tag.

    1. Navigate to a person's profile page.
    2. Click tags from the left menu.
    3. On the right, click to edit the tags assigned to that person.
    4. Deselect the tags you'd like unassigned to that person.
    5. Click to save your changes.

    While this may not be ideal, I do hope the information was most helpful! 

    Blessings! 

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