Using A Barcode Scanner To Check In

Using a barcode scanner is a quick and easy way to check in individuals or families to an event. After the barcode scanner has been set up, (more on the purchase and set up of barcode scanners) you can add barcodes for individuals which then can be scanned on the check in event to quickly and automatically check people in. 

mceclip1.png 

Managing Barcodes From The Events Page

Screen Recording 2020-06-03 at 10.14 AM

Barcodes can be added from the events page. 

  1. Click the gear icon in the top right corner
  2. Select "Manage Barcodes"
  3. Click "Add New Barcodes" in the bottom left corner of the popup window
  4. Enter the name of the person who the barcode should be assigned to
  5. Scan the barcode
  6. Click "Add Barcode"

Additionally, barcodes can be deleted from the same window. 

If you need to search through existing barcodes, that window will allow you to search barcodes by date added or by name (Last, First). 

Adding Barcodes From the Check In Page

After you have your first barcode entered from the events page, you can add in barcodes directly from the Check In Page.

  1. From the Check In Page click on the gear icon in the top right corner
  2. Click "Add Barcode" from the popup window
  3. Enter the name of the person who the barcode should be assigned to
  4. Scan the barcode
  5. Click "Add Barcode"

Using the Barcode Reader for Check Out

Just like Check In, you can use the barcode reader to check out as well.  Essentially what the barcode reader is doing is pulling up the person's data the same way it would come up if you typed in their name.  This method is just more secure and quick to use! 

If you check in by individual, scanning their barcode again will check the individual out.  If you use "Check In by Family", then scanning the barcode again will bring up the popup window of the family to choose who you'd like to check out. 

What Can I Use For Barcodes?

Anything with a barcode containing at least 4 digits can be used!  From Amazon packages (probably not something that you bring to church with you each week), to your local grocery store club card. We recommend any card that you keep in your wallet or purse and can access quickly and easily each week.  

If you'd like to provide the barcodes for your church, we recommend running an Amazon search (or any other place where you could find this sort of thing) for "Barcode Labels" and finding the best option that fits your church's needs.

The barcode reader simply reads the code on the card/barcode and enters the numbers and letters associated with the barcode and enters them into the text field. 

Can more than one person have the same barcode?

At this time the ability to add multiple people to the same barcode is not a current feature within Breeze. However, if you have family check-in selected in the event, that barcode (since it is tied to a child in the family) will still pull up the whole family. You can even assign another barcode to other people in the same family and that code will also pull the whole family as long as family check-in is selected!

Can I Print a List of barcodes?

Navigate to the Bulk Tasks section. Click "More" on the left, and then select Import Barcodes and download the template. This will produce a template file with everyone in the database and include the barcode number they have been assigned (or not assigned) to. You can print the Excel file.

 

Was this article helpful?
23 out of 27 found this helpful

Comments

6 comments
  • Is there any way to print the whole list of persons with the barcode?

    0
  •  
    Nate here with Breeze Support, thank you so much for reaching out to us today!  Great question by the way...and, I have good news for you!
     
    So if you go to Bulk Tasks > Import Bar Codes and Download the Template it will produce a template with everyone in their database and include the barcode number they have been assigned (or not assigned)….and then you will be able to print from the excel file.
     
    I hope this helps!  
     
    Breezy Blessings
    0
  • Will the barcode work concurrent with printing labels?

    0
  • @gborgenhagen

    Great question! If you are asking if barcodes can be printed on the labels then, unfortunately, that is a limitation. If that is not what you are asking, would you mind elaborating? We would love to gain more clarity here so that we can serve you!

    If you are asking if a label will print out whenever a barcode is scanned, then the answer is yes! This is precisely how barcodes are designed to work.

    Please let us know if there's anything else that I can do to help!

    0
  • Is there a way to get the bar code to also print a name tag as well as check in the person?  Thanks!

    0
  • @julie

    Thanks for taking a moment to reach out to us today. This is exactly how it's designed to work! As long as you have the name tag option enabled within the event settings, a name tag will be printed no matter how you check the person in.

    For more detailed information on how this process works, feel free to reach out to us via our support line. We would love to be able to serve you!

    0