What is a Check-in Only Role?

Breeze allows you to create a "Check-In Only" account, based on specific permissions given in Users and Roles. The purpose of this kind of role would be for those that only need to check people into an event. 

Who should I give a "Check-in Only" Role to?

Permissions in Roles

Here is a breakdown of the permissions for a "Check-in Only" account:

Role Explanation
Check in Only Account Users with this permission only have access to take attendance. (This is most useful for kiosk check-in stations that should not be able to access any other data)
Add New People Allows users to add new people via the check-in page.
Add Existing People (not in the list) Allows users to add existing people into the check-in list
Update Thumbnails Allow users to update people's pictures
Only Access Certain Calendars Limit the role to only seeing specific calendars

 

What can I see as a "Check-in Only" user?

With a "Check-in Only" role, you will not be able to log in to any other feature/area of Breeze. You will only be able to view the Check-in screen.

When you first log on, you will be prompted to choose the event you are trying to check people in for. In this case, our Wednesday night Jr. High Youth Group is the event we are checking in for. If you click on the date, you will be able to choose the date from a calendar.

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For an explanation of these settings, see our article, Using the Settings in Check In.

To view the check-in screen in different modes like "Search" or "Kiosk", see our article Selecting Check In Modes

Additional Information

If you have rolled Breeze out as an Online Directory you might find you have some users who you would like to add this permission to check in to their role permissions. Breeze's best practice is to either create two unique users with their own username and password for the member to be able to toggle between. Or, duplicate the Member Role and Simply Edit this Role to include check-in only settings, you would then need to Assign this new role to the User's.

 

 

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2 comments
  • Is there any way that you can assign a Check In Only role that can only see specific events? For example they can access check in for Sunday School, but not for Wednesday Night Bible Study.

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  • @laurenhpod

    Great question!  Yes, it is possible to have a Check In Only role that can only see certain events.  This would be done from the Users & Roles section.  You could click on the Check In Only Role and choose the Events dropdown.  From there, you could select Only Access Certain Calendars.  In that section, you could choose the Calendars that you want the Check In Role to see.  You would just need to make sure that your Sunday School events were on one calendar and your Wednesday Night Bible Study is on another.

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