Using an Accounting System/General Ledger with Breeze

Breeze is all about donor management. So this means Breeze will track your individual donations, prepare year-end statements, and manage pledges.

Best Practice 

  1. Let Breeze track individual donations
  2. Use an accounting system like Quickbooks or Aplos for Fund Accounting/General Ledger
In this setup, you'd only be transferring total income by fund from Breeze to your accounting system. This would be done by manually typing the fund totals from Breeze into Quickbooks. The Quickbooks Extension in Breeze is not best practice, but we do make it available should you be interested in copying all individual donations from Breeze over to Quickbooks and matching them up with customers over there. In our opinion, it creates a reconciliation nightmare. 

Reconciling

For live contributions at your church services you will reconcile from the batch in which you entered those donations. (You will manually type the fund totals found at the bottom of this batch report.) Not sure where to find this? Check out this article on Batches. 

For online giving, use the Transfer History Report. You can use totals listed in this report, or the provided Excel file, to manually enter monies into your accounting software. (We don't recommend using the "Online Giving batches" in More > Contributions > Batches as these will not always match your transfers.)

You may also wish to enter the fee total as a negative amount in QuickBooks to ensure you’re tracking those contribution fees for the year.

For more information take a look at the article Reconciling Online Giving

Additional Resources

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  • Hello!

    New to Breeze, but we are finding our way and it seems to be a useful tool for our small, rural church.

    We are curious to know if anyone else is using GNUCash program on the accounting side?

     

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  • Hey @michaelflager!

    Welcome to Breeze! :) We are so excited to have you as a part of our Breeze family!!

    Regarding your question about the GNUCash program, we aren't aware of anyone using this program since we don't have any integrations that would give us insight into this.

    While this is the case though, we have a wonderful community of people on our Facebook users group that use Breeze and ask great questions such as this one! It's possible that you may even find some users that do use GNUCash! I know that community would be more than happy to talk through accounting programs with you! :) You can learn more about this group here: Breeze CHMS Users Group

    I hope this helps! have a wonderful day!

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  • Hi Breeze folks! We've been using QB, but it's so cumbersome to do fund accounting, that we've been looking into other options and discovered Aplos. BUT now Aplos is suggesting that we switch entirely over to their database and leave Breeze behind. (Oh no!!!) I'm told Aplos doesn't show a way to enter the individual batch totals, so we'd be entering individuals twice which is going backwards! I've been asked to do some comparison research on the two databases, and I'd be interested in finding out more about what insight there is from a Breeze perspective. Thx. 

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  • Hey @info!

    Thanks for reaching out! We're more than happy to answer this question and show you everything Breeze can do. I think I can best serve you over the phone.

    I'll be reaching out to you directly :) 

    Cheers!

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