Viewing Reconciliation Details for a Given Transfer
Overview: Breeze's Contributions Section is a Donor-Management Tool with an Online Giving Processing Platform built in. This article shows the best method to reconcile Breeze Online Giving with an Account System (like Quickbooks or Aplos). For more information about how Breeze and an Accounting System should interact, see: Using an Accounting System/General Ledger with Breeze
With Breeze managing your online giving, it is very easy to view the donations that make up a given deposit into your bank account.1 Breeze will show you specific details relating to each transfer such as gross amounts, transaction fees, and net amounts. To view this:
- Click on "More"
- Select "Contributions"
- Choose "Online Giving" from the menu on the left
- Click the green button in the top right corner, "Transfer History."
- Find the transfer you'd like details for and click on the number of payments in that transfer to bring up the transfer's details
When you click "Transfer History" a module will pop up with an overview of your transfer history.
Clicking on any of the "__ Payments" link will open a new view of a breakdown of every transaction that went into that specific transfer. The number of charges, refunds that were given, fees taken out, and net totals. You'll also see a breakdown of what funds were contributed to in Gross, Fees, and Net Totals.
Searching for Contributions within a Given Transfer
If you'd prefer to run a search within Breeze for certain criteria, including by transfer date, you can do the following.1
- Navigate to "More > Contributions > Reports."
- On the filter near the top, select "More" and add the "Transfers" search criteria to the list.
- Click "Transfers" and select the transfer(s) you'd like to see details for.
- The payments the transfer(s) consist of will appear in the search results (Gross-only).
Transfer Time Zone Note:
When exporting the transfer report to Excel, the report will show in UTC time zone rather than the time zone set within your Breeze account.
This can cause some differences in reconciliation when donors give late in the evening causing it to be next day in UTC.