Private Data

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    amy

    We would like to put in a filed something like "Passed Background Check" - a yes or no type thing, but we want to make it so only two of our directors can see it.  Is this possible? I can't see a way to make that type of field private.

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    Emily W.

    Hey @amy!

    Yes, this is possible. What you would need to do is make sure that they are the only ones that have permissions to see that particular field. They would need a role that has that field selected. Anyone else with a role, you would just simply uncheck that field so that they could not see it. People<View<Passed Background Check.  In my Admin role, you can see that it is selected which means that I would have permissions to view this. 

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    office

    When the private data fields are checked in a person's profile, does this also remove their data from being seen in an online directory being viewed by a member?  Or would we have to use the Opt-Out Option for that?

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    Stephen Ivey

    @office

    Thanks for reaching out to the forum! The answer is, yes. Members would not be able to see any private data unless they were given permission to see private data. Any private information will remain safe and out of visibility for any Role without Permissions to see Private Data!

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    Amber

    Hi! Is there a way to bulk change contact info to private? I used a form to collect our high school students' contact info and connect that info with their existing profiles. However, I want their cell numbers and emails private so that only the youth group leaders can see that data. Is there a way to bulk change cell numbers and/or emails to private for a specific group, or do I need to go in and do that manually for each person? Thanks for the help!

    Amber

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    Ashley Lynn

    Hey @amber,

    Unfortunately, there is no way to bulk update information to be marked Private. At this time, that is something that has to be done in each profile. I apologize for any inconvenience. 

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