Overview: Attendance Reports is a very powerful tool to help you find those who are loyally attending events, find those who have missed the last few events, or have disappeared completely from attending. Here we'll go over all of the event filter options to help you prevent anyone from slipping through the cracks.
Choose a specific date range to search in your attendance report. Can be a single date, a month, an entire year, or longer!
Your most recent events will appear in the event dropdown. Click the "More" dropdown to see older event titles.
You can choose one or more events for your list. The event that you started with is checked by default and cannot be unchecked.
If you choose multiple events, they will appear in chronological order in your table export.
Here's where the reporting gets fun and advanced. You can get very specific with your attendance reports. With attendance you'll start by choosing "attended" or "missed". This will start to narrow your search down by allowing you to search for people who have attended or missed a certain number or a range of events.
Let's say, for instance, that I wanted to find everyone who has attended more than 3 of the last 5 weeks of Jr High Youth Group (i.e. 4 or 5 of the last 5 weeks).
I would start by making my search go 5 events back, choose "Jr High Youth Group" as my event, and then under "attendance" I will choose "Attended > More Than > 3 Events".
My attendance list will now only report those who attended 4 or 5 of the last 5 weeks.
If you are attempting to find a report for your headcount of anonymous attenders, you will find that information at the bottom of the list of the individuals in your system. You can only select "All Eligible" to find the data on anonymous attenders in a specific date range.
I could run the same search with the missed feature.
I will set my date range for the last 5 events, choose "Jr High Youth Group" and under the "attendance" dropdown I will choose "Missed > More Than > 3 Events". Now I will be populated with a list of people who have attended only 1 or missed every event over the past 5 weeks.
This is a great way to see who has been missing from your events so you can prevent anyone from falling through the cracks.
Let's say you wanted to run a report for people who missed the last 4 weeks, but did not want to include those who have missed more than 5 weeks.
We would choose "Missed > The Last > 4 Weeks > Check the box that says "exclude people who missed more than 5 weeks". Now we'll be given a list of those who have missed all of the last 4 weeks events, but not include those who have missed more than 4 weeks in a row.
This will give you a list of those who came recently, but haven't attended lately and will allow you to reach out to them.