Creating Mailing Labels

Create Mailing Labels

  1. Pull up the list of people you'd like to create mailing labels for (by running an advanced search, searching by tag, or another method).
  2. On the right, click "Export."
  3. Select "Mailing Labels" from the dropdown list and click "Download."


Mailing labels download in Microsoft Word format. At this time, the file generated can only be opened in Microsoft Word (both PC and Mac) as alternate programs such as Pages, Open Office, etc. do not support the mailing label format used. Additionally, mailing labels print in all Caps to comply with USPS regulations.

Customize Mailing Labels

  1. Pull up the list of people you'd like to create mailing labels for (by running an advanced search, searching by tag, or another method).
  2. On the right, click "Export."
  3. Select "Mailing Labels" from the dropdown list.
  4. Click the pencil icon in the bottom left corner of the window.
  5. Select one of the provided templates or use the "custom" option to define your own template.
  6. Click "Download."

Mailing Label Size

You can choose which size you would like your mailing label to be on. 

By default the size is Avery 5160 (30 mailing labels per sheet) but by clicking the "change" button you can choose from a variety of different sizes.  Note: Avery 5162, Avery 5262, Avery 5962, Avery 8162, and Avery 8462 produce 14 labels per sheet and are not compatible with Breeze at this time.


Don't Have Microsoft Word?

Mailing labels require Microsoft Word to open by default.  However, there is a workaround to this!

Follow the directions found in our article Printing Labels Without Microsoft Word

Using the Mail Merge [First Name] will pull the Nickname if there is a nickname stored in the profile.

Can mailing labels be designed to be lowercase instead of all uppercase?

At this time that is not a current feature within Breeze. This follows the USPS request that labels be printed in all uppercase letters. You can go into Microsoft Word and make those changes before printing, but it would be a manual change, not something that is done by Breeze in the export of the labels.

If a profile does not have an address in the address field, a mailing label will not be exported for that individual / family.

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  • How do you create labels at the level of a household, not individual, and store the way to address a household? For example, suppose we want to mail every household, not every person, and the addressee should be "Mr & Mrs John Smith" or "The Smith Family" - customizable per household? I'm confused that Breeze doesn't seem to have household-level records.

  • Hey @rich,

    Great question! As long as you select the option "Group by Family" then you will print out a mailing label for the household. Then, if you would like to customize the labels, select the pencil icon in the lower left-hand corner of the pop-up window. Here is an image for reference:


  • We want to print labels in order by zipcode AND have the married couples on one label. I can only find where it will print them separately if in zipcode order. Help please. 

  • @cmowery great question! You would want to simply select both "group by family" and "sort by postal code" options. 


    If you need to customize what information the label contains you can select the pencil in the bottom left-hand corner to make necessary adjustments to the template. 

  • We would like a special label for Epiphany Stars. Format:

    The Smith Family

    111 Main St

    Salisbury NC 28144

    Jim, Jane, Johnny, Mary, Joseph, Ann

    (This is the parents, then all the children) I can get it to print the spouses, but not the children's in custom mode. 

  • @cmowery

    Thanks for reaching out to us! We are converting this into a support ticket so that we can better serve you.



  • Is there a way to use mixed case on the labels, e.g. Mary Smith.

    The reason is that we have entered people's names with their french accents, e.g. Léon, but the label is printed like this: LéON - the upper case accented letter is not used. Is there a way in the Custom setup to ask it to use "sentence case"?

  • Hey @treasurer,

    I do think that this is a great idea and one that I can see us implementing along the same lines in the future. If you wouldn't mind taking a moment and submitting a formal feature request so that our development team is aware that would be greatly appreciated. You can submit a formal feature request here: Submitting Feature Requests

    Blessings and thank you for the great idea!

  • Can I setup a label size or must use a preset size?

  • Hi @zynderk! Great question here! You can choose which size you would like your mailing label to be on from the "Format" dropdown, but as for setting up a label size, this might be something that can be accomplished within Microsoft Word's features!

    Hope this helps!



  • For couples where one spouse has passed away and has been archived, the label for the surviving spouse is still coming up as "THE XXXX FAMILY" when we "Group by Family."  The deceased spouse is marked as "Deceased" in the system, but is still connected to the surviving spouse as a family that why?  Thank you

  • Hi @connection!

    You bring up a really great point! Could you check and see if they are still connected by a family association? This happens often when the family member is archived, but not removed from the family. This will help improve your reporting in the future!

    Here's our best practice for handling deceased members at your church:

  • Hi!

    We would like to snail mail our Easter letter to those households without any email addresses. If one of the people in the family has an email, we want to drop that family from the print mailing.

    How do I do that search/filter? When I filter by ! email, I get individuals, so I get  a "group by family" mailing label mail for John and Jane, where John has an email and Jane does not.

    If I search by type Family, the list gets longer! It adds in the person in the family with an email... although the number of mailing labels probably stays the same.


  • Hi Jane,

    This is a great question and I can definitely see how you might be stumped. The good news is that we can find this list of families with no email addresses, but it will require an extra step or two.

    To make things a bit easier, I've gone ahead and made a quick video for you. Feel free to watch it here:

    I hope this helps find you the right list. If you have any other questions, don't hesitate to reach back out! 

  • Thanks Alex.

    I figured tags might be the answer. I have used negation before. It was the search type that put it altogether for me. And it uncovered a couple of data entry errors along the way.

    Easter letters being mailed as we speak! Thank you for the quick response.


  • Woohoo! I'm glad to hear that helped and that Easer mailings are being sent.

    You are vey welcome, Jane. As always, don't hesitate to reach out if anything else comes up.