Export Mailing Labels

Effortlessly Create Mailing Labels with Breeze: A Simple Guide. Learn how to generate mailing labels for your church community efficiently using Breeze. Follow easy steps to pull up your recipient list and export mailing labels in Microsoft Word format. Customize label sizes and templates to fit your needs, ensuring a seamless printing experience. Discover essential tips for printing labels without Microsoft Word and incorporating envelope numbers. Elevate your mailing process today with our user-friendly instructions.

To Create Mailing Labels

  1. Pull up the list of people you'd like to create mailing labels for (by running an advanced search, searching by tag, or another method).
  2. On the right, click "Export."
  3. Select "Mailing Labels" from the dropdown list and click "Download."


Mailing labels download in Microsoft Word format. At this time, the file generated can only be opened in Microsoft Word (both PC and Mac) as alternate programs such as Pages, Open Office, etc. do not support the mailing label format used. Additionally, mailing labels print in all Caps to comply with USPS regulations.

Customize Mailing Labels

  1. Pull up the list of people you'd like to create mailing labels for (by running an advanced search, searching by tag, or another method).
  2. On the right, click "Export."
  3. Select "Mailing Labels" from the dropdown list.
  4. Click the pencil icon in the bottom left corner of the window.
  5. Select one of the provided templates or use the "custom" option to define your own template.
  6. Click "Download."

Mailing Label Sizes

You can choose which size you would like your mailing label to be on. By default the size is Avery 5260 (30 mailing labels per sheet) but by clicking the "change" button you can choose from a variety of different sizes. 

Avery 5160 1" x 2-5/8"
Avery 5161 1" x 4"
Avery 5260 1" x 2-5/8"
Avery 5267 1/2" x 1-3/4"
Avery 5354 1" x 2-13/16”
Avery 5384 3" x 4”
Avery 5971 1" x 2-5/8"
Avery 5972 1" x 2-5/8"
Avery 5979 1" x 2-5/8"
Avery 5980 1" x 2-5/8"
Avery 8160 1" x 2-5/8"
Avery 8163 2" x 4"
Avery 8460 1" x 2-5/8"
Avery 8810 1" x 2-5/8"


Note: Avery 5162, Avery 5262, Avery 5962, Avery 8162, and Avery 8462 produce 14 labels per sheet and are not compatible with Breeze at this time.

Printing Labels without Microsoft Word

If you don’t have Microsoft Word on your computer, have no fear — you still can access and print your labels. First, you’re going to want to generate the mailing labels within Breeze. You can use these steps to do so:

  1. Bring up a list of people.
  2. On the right, click "Export".
  3. Select "Mailing Labels" from the dropdown list and export.

After you’ve done that and saved the document in your downloads folder, you’re going to want to do the following:

  1. Navigate to https://cloudconvert.com/doc-to-pdf
  2.  Click on “Select Files”
  3. Find the document you saved and choose it
  4. Select the Format >”Document” > “PDF”
  5. Click on the red “Start Conversion” button
  6. Once the conversion is complete click on the green “Download button”

Now, you should have a PDF of your custom mailing labels that you can use for printing!

Can mailing labels be designed to be lowercase instead of all uppercase?

The current formatting of mailing labels in Breeze adheres to USPS requirements for address labels. These requirements encompass various aspects such as font size, capitalization, punctuation, and other formatting conventions. For detailed information on USPS address label requirements, users can refer to the USPS website for comprehensive guidelines.

Therefore, at this time, Breeze ChMS does not offer the option to customize mailing labels to display lowercase letters. This decision aligns with the guidelines provided by the United States Postal Service (USPS), which mandates that mailing labels should be printed in all uppercase letters. While Breeze does not provide direct support for lowercase formatting within mailing labels, users can manually adjust the letter case in external programs like Microsoft Word before printing.

How come some labels do not print for those in my search?

When using the action panel to print mailing labels, sometimes you may find that a label is not generated for everyone in your tag or search, though they appear in the results/search. 

If a profile within Breeze does not contain an address in the designated address field, a mailing label will not be exported for that individual or family. This ensures that only profiles with complete address information are included in the mailing label export process, maintaining accuracy and efficiency in communication efforts.

To resolve this, 

  • Navigate to the individual's profile and update their contact information to include an address. 
  • Then, reprint your mailing labels to see these originally missing people included. 

How to Print Mailing Labels to Include Envelope Numbers

Need to print mailing labels that include your envelope numbers located in Contributions? No problem! This can be done with a few steps. 

Steps to Take

  1. First, we will need to create a Customized Profile Field, if you do not already have one. We recommend using a "Text" field and calling it Envelope Number. 

  2. Download your current Envelope Numbers to Excel by going to More > Contributions > Select the More Down Arrow > Envelopes > "Download as Excel"1
  3. Open the file that was just downloaded and simply save it as a .CSV file.
  4. Now Bulk Update People by navigating to More > Tasks > Import (on the left side) > Update People > Download Template File. 
  5. Copy the needed Column Titles from the Update People Template File to the Envelope Numbers file you Downloaded as Excel and Paste it into the corresponding fields. Save the Download as Excel Envelope Number File as a .CSV
  6. Click the Import Updated People found in More > Tasks > Import (on the left side) > Update People > Import Updated People Button.
  7.  Now that your members with Envelopes Numbers have this number stored on their profile, we can easily Create Mailing Labels.  Navigate to People > Show More Filter Options > Envelope Number > Place an * in the text box (this will populate a list of all of your members with envelope numbers). From here you will choose Export in the action panel > Mailing Labels > Custom > Include the Field "Envelope Number" and Download. 

You may need to reach out to the Breeze Support team to have us download a file of your envelope numbers for you that includes the Breeze ID.

Things to Know

If you had envelope numbers already stored in a profile field, you will want to:

  1. Navigate in Breeze to People > Show more Filter Options > Go to the Envelope Profile Field and place a * in it to populate everyone with an envelope number.
  2. Use the Action Panel to Update all these People at Once, choose your envelope profile field, leave the box blank and click update.

This step is crucial to make sure you wipe out envelope numbers from people who may have had one in previous years stored on their profile but do not have a new one. 

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