Printing Letters

For situations where printing out a physical letter is needed, users can write a single letter in Breeze to a list of desired recipients. Breeze will then generate a unique letter for each recipient, customized to that person (e.g. each letter greets the recipient by name). To write and generate letters from Breeze:

  1. Pull up the list of people you'd like to create a letter for (by running an advanced search, searching by tag, or another method).
  2. On the right, click "Export."
  3. Select "Letter" from the dropdown list.
  4. Compose your letter and click "Download."
Letters download in Microsoft Word (.docx) format.
Looking for details on emailing people instead? See Email People.


Saving a Letter as a Template:

You'll notice that when composing a Letter within the Letter Export, there is no functionality to Save a Letter Template. Because of this, the suggested work-around is to Compose your Letter within the Letter window (w/ all necessary Mail Merges) > then Copy/Paste that verbiage into the Email compose window and Save it as a Template! Whenever you need to recall this letter in the future, simply load it from the Email Templates and copy/paste it back into the Letter window!


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  • We are sending a letter out to the congregation and grouping them in families. I like this option to export directly into a Word file. We would like to add head of household AND spouse names to the salutation, but it will only add full names or just the HOH. More merge options would be nice :)

  • Hi @nkelley!

    Thank you so much for this feedback! You bring up some great points in what you're trying to accomplish in Breeze through adding more options for mail merge. We’re always on the hunt for the next great idea to serve churches better! Currently we are not accepting feature requests via the Community forum. For more information about submitting a feature request, please check out


  • Can I create and save a custom letter template in Breeze?

  • Hey @cathy!

    While you cannot save custom letter templates in Breeze, you can save email templates. I have provided an article below that will give you more information in regards to email templates.
    Using Email Templates

    While this information may not be ideal, I do hope the information is helpful.

    Happy Breezing.