Modify Role in Volunteer Management

There may be times that you need to add a "team", "role", update the "Leader" or simply adjust the quantity needed for a role in Volunteers (NEW) . Here is how you do this: 

Modify Role from Assign Mode

  1. Click on the drop-down arrow to the right of "Send Schedules to Volunteers"
  2. Select "Modify Roles"
  3. Make Necessary Changes hit "Save"mceclip4.png

Modify Role from Invite Mode

  1. Click on the drop-down arrow beside "Manage Sign Up Sheets" 
  2. Select "Modify Roles"
  3. Make Necessary Changes hit "Save"


Additional Information

Need to adjust the quantity of volunteers needed for a specific event in a recurring series? 

Navigate to that event day, find the role you need to adjust and click the number to the right of the role name. This will allow you to change the quantity of volunteers needed for a specific day.  



Want to reorder your "Teams" or "Roles" so that they show in a different order on your volunteer management, sign up sheets and on your .PDF schedules? You can do this too under Modify Roles by dragging and dropping them where you would like them to be!


Need to adjust the leaders the volunteers are assigned to? Make sure that they have "Manage Volunteers" in their permission role, and they should now show up in your leader selections.

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  • The last comment in this article is that I can reorder how teams and roles show up; supposedly under "modify roles", but the article doesn't explain how, and I don't see how to do that. Can you offer more explanation please? I want to now add teams to an existing volunteer schedule, and re-organize the roles under teams. 

  • @dianaz

    You can easily drag and move your roles around from within the "Modify Roles" window. Hope this helps!



  • How do I add a leaders name to the leader role to receive the email if they are not on the list?

  • @office This is a great question! A leader is assigned on the role level and indicates who volunteer notifications will be sent from (via email or text) as well as to whom responses are routed to (email only). 

    In order to show as an option for "leader" the individual must have a user in Breeze, and the role permissions for the Role they are assigned (in users and roles) must have Volunteer Management selected under events. If the leader does not yet have a user for Breeze, you would need to create a new user for them. 
  • Is there a way to create the same volunteer team schedules across multiple events within the same day? I know you can make one event schedule repeat on different dates, but what about making the same schedule repeat across different events? 

  • Hey @lauren!

    I think having the option to add other events outside of the recurring cycle in the Grid View is a fantastic idea! It would make for some great feedback for our team to hear as we continue to build upon Volunteer Management. For more information on our Feature Request form, check out our feature request article here: Submitting Feature Requests.

    Thank you again for this great idea!


  • what I had searched for was how to create a text outlining the DUTIES of the role. Role names are easy, but telling the volunteer what their duties will be isn't easy to find. help articles--aren't


  • @dfbanks thanks for asking about this. Many churches will approach this differently based on their unique needs. At my church we communicate the volunteer expectations and role duties using the Volunteer Management Reminders. These can be customized and saved to include messages that are specific for each role. If you have any additional questions about this, please do not hesitate to reach out to our Breeze support team at

  • We have two recurring events on Sundays, one for each service, with each of the roles, and their reminder emails/texts populated. However, if we want to create an event for a special midweek service (e.g. Ash Wednesday), each role and all the accompanying reminder emails/texts need to be repopulated. Is there any way around this? Perhaps a way to "copy" an existing event and its volunteer roles? Perhaps a bank of volunteer roles that any new event could select from?

  • @aaron

    I can see how being able to copy an existing event or volunteer roles would be very helpful.  At this time, that is not a function present in Breeze.  If that is something that you would like our team to consider in the future, please share that with them by filling out the following form: Submitting Feature Requests.