Scheduling Recurring Events

If you have a recurring event you can replicate the event on a daily, weekly, monthly, yearly or custom basis.

To create your recurring event:

  1. Go to the "Events" tab
  2. Click "Add Event" in the top right corner
  3. Check the "Event Repeats" box
  4. Decide how often the event should repeat
  5. Fill out all other information for the event
  6. Save Event 

Different types of recurring events

How to schedule an event once per month on a specific day of the week

If you have an event that occurs once per month on a specific day of the week, here's how you'll set that up: 

  1. Add Event
  2. Add in event details
  3. Click "Event Repeats"
  4. Choose Repeats "Custom"
  5. Choose Frequency "Monthly"
  6. Every 1 Month
  7. On the -> First -> Monday
  8. Set the end date of the event and the calendar.
  9. Finish by clicking "Add"

Screen_Recording_2021-02-05_at_11.48.05_AM.gif

 

How to schedule an event every day for one week

If you have a weeklong event then you can schedule it by following these steps:

  1. Add Event
  2. Add in event details
  3. Click "Event Repeats"
  4. Choose Repeats "Custom"
  5. Choose Frequency "Daily"
  6. Choose repeats every "1 Day"
  7. Set an end date either after, on a date or never
  8. Finish by clicking "Add"

Screen_Recording_2021-02-05_at_12.02.06_PM.gif

 

How to schedule a weekly event

If you have an event that happens every week on the same day of the week follow these steps: 

  1. Add Event
  2. Add in event details
  3. Click "Event Repeats"
  4. Choose repeats "Weekly"
  5. Finish by clicking "Add"

Screen_Recording_2021-02-05_at_01.44.18_PM.gif

 

How to schedule an event that happens twice per month (i.e. the 1st and 3rd Thursday)

If you have an event that happens twice per month, you have to create two separate events. 

  1. Add Event
  2. Add in event details
  3. Click "event repeats"
  4. Choose Repeats “Custom"
  5. Choose Frequency "Monthly"
  6. Every 1 Month
  7. On the -> First -> Monday
  8. Finish by clicking “Add”
  9. Repeat this event for the second time during the month that the event occurs.
  10. If you would like to merge the events (to have the event reports show up as one event) you can Contact Support to ask our agents to merge the events. Merging events cannot be undone so be sure that you want to merge the events! If these two events have attendance data already, the merged event will have merged the attendance into one report.

You can also use a Custom frequency that repeats on "Specific Dates" of your choosing. You can select the 1st and 3rd Thursday's for each month of the year. This is a workaround as to not have these events merged by Breeze Support.

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Comments

16 comments
  • How do I schedule one event which recurs each weekday for multiple weeks? I seem to be able to only repeat daily for one week at a time by setting the number of occurrences to five. This makes running reports for the entire season not "a Breeze". I want to see one report that shows the attendee totals and grand totals for the one event over and be able to filter by the days, weeks or month that it occurs. I seem to have to create a separate event for each week. Help!!!

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  • @Matt

    Thanks for reaching out to the Community! We can certainly understand how this would be frustrating. I think we'll best be able to serve you if we move this over into Breeze Support. We will continue our communication with you over there! 

    Thanks!

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  • Is there a way to pause a reoccurring event? 

    We have a bible study scheduled for the whole year but they decided to take a break for the summer.  Instead of deleting each individual event through the summer is there a way to "pause" the event so it doesn't show up on the weeks they aren't meeting without having to delete and have it start again on the date they are starting?

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  • Hey @eatonfamily4ks 

    There currently is not an option to "Pause" an event. However, as you suggested you can delete the single events that they will not be meeting for out of the event series. This will allow the event to be available on the date they start back up without having to reconstruct the whole event. 

    To Delete an Event :  

    1. Select the "Events" tab from the top right.
    2. Click the event you'd like to delete.
    3. Click "edit event settings" in the lower left corner.
    4. Click "Delete Event" from the bottom right.

    Choose the Delete Event option from the 3 options listed which will delete only the event you are on and keep others in the series. You would need to do this for the several weeks they are not meeting.

    I hope this helps! 

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  • Is there a way to schedule a recurring event for weekdays only? We have events that occur every day during the school year but only during the week. It is frustrating to have to schedule them one week at a time. Am I missing something?

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  • Hey @jrepace!

    Thanks for reaching out. I am so sorry you are frustrated, I'd be frustrated too. Happy to answer your question: "Is there a way to schedule a recurring event for weekdays only?"  Yes. My Test Event below in the screenshot is set for M-F weekdays only.

    Please forgive me but I may need a bit more clarity if this does not resolve your issue. Let's see if this will help:

    How to schedule a weekly event

    If you have an event that happens every week on the same day of the week follow these steps: 

    1. Add Event
    2. Add in event details
    3. Click "event repeats"
    4. Choose repeats "weekly"
    5. Choose repeats every "1 week"

    Blessings and Happy Breezing!

    -1
  • 'How do I schedule one event which recurs each weekday for multiple weeks? I seem to be able to only repeat daily for one week at a time by setting the number of occurrences to five. This makes running reports for the entire season not "a Breeze". I want to see one report that shows the attendee totals and grand totals for the one event over and be able to filter by the days, weeks or month that it occurs. I seem to have to create a separate event for each week. Help!!!'

     

    Was there an answer to Matt's question above. I'm having a similar problem.

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  • @Cfludd

    Thanks for reaching out to the breeze community! Although we know this is not the best scenario, there is a workaround for this. You would simply want to schedule a daily event that repeats with no ending. Then you would go in and Delete the Weekend events by removing the individual events that fell on a weekend. See Below:

    We do realize that this would be a daunting task especially if you had large gaps throughout the year. However, if you knew the exact schedule that you would need to maintain for the year…We would be more than happy to help go and make the schedule match by helping you Delete the Events. It's a pretty quick process for us on our side! 

    Please let us know if this would be suitable for you. If so, I would suggest contact our Support to get started!

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  • I would like to set a limit default on reports so majority of members can see who attended but not

    the graphic breakdown to protect demo information like age.  Is there a way to limit report options

    and still allow members to see the event, description and just who attended?

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  • Hi dhermes44,

    Great question! Unfortunately though, the permissions for Event Reports can't be limited any further. I apologize if this isn't ideal for your church!

    Feel free to leave us a Feature Request. This is the best way for our Product Team to see the current needs of our churches and how we can better serve them in the future.

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  • Operate Monday thru Friday, every week but different hours on Friday.  So that adds loads of complication and not covererd by questions answered above.  How do we do an open session for Monday - Friday, each and every week?  Also, how do I modify a current calendar event series without losing data moving forward?

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  • Hi @Maudi! I saw your ticket come through our Support channel and sent you a walkthrough video there.

    Hope it helps! Feel free to reach back out to support@breezechms.com for additional help here.

    0
  • Hello. We created a calendar event for a recurring monthly meeting, which occurs on the 3rd Tuesday of each month. We set the recurrence to end - Never, but the event stopped showing up on our calendars after our March event. I have verified that the original event (in Oct-2020) is set to Never end. Is there a reason it stopped showing up after 6 months?? Thank you for your help.

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  • Hey @rdonohue!
     
    This is a really great question, and I am really sorry to hear this is happening to one of your events. I know how much frustration this can cause. I do think in this case, it would be good if you reached out to support@breezechms.com. This way we can take a look at your account and pinpoint what is happening to your event.
     
    We look forward to working with you soon!
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  • is there a maximum number of events per month allowed?

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  • Hey @tdolan!

    This is an excellent question! :) As it turns out, there is no limit for the amount of events that are allowed each month! You can have as many as you would like! 

    While this is the case, you may encounter slightly longer "Event" page load times with a lot of events on your calendar, but everything in Breeze will still function as expected!

    Have an awesome weekend!

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