Events Calendar

Explore how to effectively utilize the Events Calendar feature in Breeze ChMS with this comprehensive guide. Learn step-by-step instructions for setting up and managing your events calendar, ensuring efficient organization and communication of upcoming events within your church community. Whether planning services, meetings, or special occasions, this article empowers you to streamline event management and enhance engagement with your congregation. Discover now how to optimize your use of the Events Calendar feature in Breeze ChMS.

 

 

Adding an Event

  1. Click "Add Event" at the top right of the page, or click a date on the calendar you'd like the event added.
  2. Fill out the event information and click "Add."

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General Tab

Under the General tab, when adding a new event, you are able to add the following information for your event:

  • Event Name: The name of the event. 
  • Starts On: The date that the event will begin on. 
  • Ends On: The date that the event will end on.
  • All Day: If checked, the event will not have a specific time associated with it. If unchecked, a start and end time can be added to the event.
  • Event Repeats: If unchecked only one event will be created. If checked, a repeat schedule can be established. 
  • Calendar: The calendar to which the event will belong.

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Details Tab

Under the Details tab, when adding a new event, you are able to add the following information for your event:

  • Description: Allows for custom description of your event (appears when the event is clicked from the calendar). 
  • Location Assigning a location to an event allows churches to easily include what room or location an event is happening in, and automatically detect conflicts if two events are using the same room at the same time. 

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Check In Tab

Under the Check In tab, when adding a new event, you are able to add the following information for your event:

  • Check-In Eligibility: Allows you to limit the people who can be checked into the event (by tag, form respondents, and no one). By default this is set to Everyone

Adding an Event with Recurring Options

  1. Click "Add Event" at the top right of the page, or click a date on the calendar you'd like the event added.
  2. Fill out the information for your event and click the checkbox for the "Event Repeats" option. 
  3. For simple daily, weekly, monthly, or yearly repeating event, choose the applicable option from the "Repeats" dropdown. However, for more custom repeating options, choose "Custom."

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Custom Frequency Options

  •  Daily
  • Weekly
  • Monthly
  • Yearly
  • Specific Dates

Managing Calendars

Adding a Calendar

  1. Click the (+) plus icon next to the Calendars heading, on the left side of the screen. 
  2. Give the calendar a name.
  3. Choose a color for the calendar (either from our provided list, or use a custom color).
  4. Click "Add" at the bottom right of the modal. 

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Editing a Calendar

  1. On the lefthand side of the Events screen you will see a Calendars section. Hover over the calendar you'd like to edit. 
  2. Click the pencil icon. 
  3. Change the name or color of the calendar. 
  4. Click "Update" at the bottom right of the modal. 

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Deleting a Calendar

  1. On the lefthand side of the Events screen you will see a Calendars section. Hover over the calendar you'd like to delete. 
  2. Click the X icon. 
  3. Click "Delete" at the bottom right of the modal. 

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Deleting a calendar will remove it, its events, and any event data (such as attendance and/or volunteer schedules) from Breeze. We recommend that you delete or move an event series off of a calendar first before deleting a calendar. If you'd like to retain an event, you must first move it to an alternate calendar prior to deleting. 

Changing the Calendar View

Available Views:

  • Month View: Displays events in a month. Shows up to 5 events per day; view in 'print' mode or list view for all events.
  • Week View: Provides a weekly overview, including specific event timings.
  • Day View: Showcases daily events with their timings. Double-click a date on the mini calendar for Day View access.
  • List View: Lists events for a selected time frame (month, week, day)

If you'd like to adjust the view of your Breeze calendar you can do so by clicking the calendar icon to the left of the calendar's month. 

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Month View

Month View shows all events in the current month in a standard calendar format. Only 5 events are shown on the calendar Monthly view. In order to view all events, a user would need to be in 'print' mode, or view the month as a list in order to see all events, if more than 5 in a day.

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Week View

Week View shows all events scheduled during a week, as well as allows you to visually see the time scheduled for each event. 

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Day View

The Day View displays all scheduled events within a 24-hour period, allowing for a visual representation of each event's specific timing.

While using the Day View, you'll notice a real-time tracker represented as a blue bar. This tracker provides a reference for the current time based on your device's time zone settings. It's essential to understand that the event timings displayed on the calendar are set according to the church's designated time zone in the manage account settings. If you access the Day View from a different time zone than the one selected for your church's Breeze account, be aware that this time marker might not represent the accurate time difference between your current location and the scheduled start and end times of events.

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Day View can also be accessed by double-clicking a date on the mini calendar at the top left of the Events page. 

List View

List View shows a listing of all events that are scheduled during a specified time frame. List View can be viewed by month, week, or day. 

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