Getting Started with Events

Events in Breeze allow you to set up and manage your calendar of events, run check-in, organize your volunteers, customize name tag, run reports on attendance and so much more! 

Events are incredibly powerful and can help you organize all of the happenings at your church in one place. It is important to think through what you are hoping to accomplish, does the event need to be recurring, what calendar would you like this to appear on, are you going to be checking people in, etc.

Adding a New Event

  1. Select the "Events" tab from the top right.
  2. Click "Add Event" or click an empty space on the date you'd like the event added.
  3. Fill out the event information and click "Save Event."

Deleting an Event

There may be times that you need to delete an event, perhaps a Sunday service was canceled and you do not want it to show in your attendance records. Or maybe an event series is going to be ending a few weeks early. You can do this!

  1. Select the "Events" tab from the top right.
  2. Click the event you'd like to delete.
  3. Click "edit event settings" in the lower-left corner.
  4. Click "Delete Event" from the bottom right.
  • Choose Delete Event if you are wanting to delete one single event from an event series. (It will delete the specific event that you are in). 
  • Choose Delete Series if you want to Delete all the events in this series (It will delete past, present, and future events in this series). 
  • Choose Delete Future if you want to Delete the event you are in and all future events in this series. 
For more information on Deleting Events, visit the Deleting an Event article. 

Using Different Calendars

Having the ability to set up multiple calendars allows you to place events on different "calendars". This gives you the flexibility to choose to show or hide certain calendars, give users permission to only access specific calendars, and even select which calendars should show up on your website.

For more information on Using Different Calendars, visit the Using Multiple Calendars article. 

Sharing your Calendar 

You have the ability to have your Breeze calendar events display on your Google/Apple/etc calendar or have your Google/Apple/etc calendar events show on your Breeze calendar. 

Syncing Breeze Calendars With External Calendars

Sections within Events

Once you have an event on your calendar you are able to set up, review, and manage different areas of functionality within the event. 

Overview Section

The Overview Section of an Event is just that, an Overview of the event details, and information about those who were in attendance. 

It will show you the total of those in attendance at the top, you can view a comparison graph of attendance over a filtered amount of time, as well as easily view data graphs of data points pulled from your profile fields. 

Here is a 5-minute video overviewing the overview section of events: 


Attenders Section

The Attenders section of an event allows you to see a list of those who attended the event or a list of those who were eligible but did not Check-In. You can also narrow this list by a people search filter, an example of this would be wanting to see all those who checked in, who have a status of Member. 

You can even select multiple events to include in the attender's report. This is a great place to be able to Utilize the Action Panel to easily communicate or take a bulk action on those who were in attendance.


Reports Section

Reports are a very powerful reporting tool to help you find those who are consistently attending events, find those who have missed the last few events, or have disappeared completely from attending.

The Reports section allows you to enter specific search criteria and generate attendance reporting by date, individual event, multiple events, and more. View attendance in a table format, or choose to print paper check-in sheets, if desired. Change to the people's view to use communication tools, or the missed reports view to identify those that have missed consecutive events and communicate directly from there. Attendance reporting made easy!

Here are a few great articles on Using Attendance Report Filters and Creating Attendance Reports.

Here is a 6-minute video reviewing the Reports section of Events: 

Check In Section

The Check-In section allows you easily access Check-In for this Event. This will open a new tab and take you to the Check-In portal. View this article for more information on Using the Settings in CheckIn.

Alerts Section

The Alerts section allows you to set up different filters to run so that you (or another person) can be notified by email, when someone does not check into an event for a certain number of times. Alerts can be really helpful in ensuring that people do not fall through the cracks, helping you identify those who you need to follow up with. For more information on Alerts, check out this article on Finding People Who Have Missed Events

Volunteers Section

The Volunteers section is all about helping you easily, and efficiently organize and manage those who serve during events.  You have the ability to  Invite Volunteers to Sign Up,  Assign Volunteers, customize Volunteer Management Reminders, and so much more! To learn more about the Volunteers section and its functionality, check out this great article on Volunteer Management.

Settings Section

The Settings section is where you can edit the settings of the event, things such as time, location, description, and Check-In parameters. You can view more information on Settings and how to edit the settings in this Editing Event Settings article.


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  • How do you find an event? 

    I'm creating an annual calendar elsewhere for event planning and social media, and I need to list church events that happen annually. I know the names of them, but not when they usually happen. 

    How do I search for an event?


  • Hi @lornahartman,

    Unfortunately, Breeze Events do not have the ability to be searched at this time. I can see how that would be really helpful though!

    If you'd like to leave a Feature Request for this idea, you can do that here: Submitting Feature Requests. This is the best way for our Development Team to see the current needs of our churches and how we can better serve them in the future. :)

  • hello,

    i'm trying to add an event to our church's calendar... when i click "add" it says invalid permissions and won't let me add any event... we've tried with 3 different folks and 2 with admin rights and nothing is being able to be added... no matter what selections we choose. Any ideas would be great!


  • Hey @psuffern!

    I would love to help you with the "Invalid Permissions" error that you are seeing!
    What is happening here is that your roles have the same calendar selected in "Allow Access To" and "Restrict Access From" in the role permissions under Events. Here is an image of what this may look like:
    Recently, we cleaned up a bit of programming that was occurring in our Role permissions which was allowing a person to add events to a calendar they did not have access to. This clean up on our end is now the reason that this error is appearing when you try to add an event to the calendar. Thankfully, this fix is rather easy. To fix this error, all that is needed is to Edit the Role permissions and remove the Calendar from the "Restrict Access From" section in Events.
    Here is an article with steps on how to edit a role: Editing a Role.
    I hope this helps! :) 
  • If we are doing registrations for events - how do we limit participants? (We can only hold 60 people due to covid restrictions) 

  • Hey @lizroper, when your editing your form settings you can set a capacity limit on form entries, though it is a "one form to one person" ratio. That means you would have to have families fill out one form per person in the household. This is certainly not ideal, though we recognize the missing feature here and want to make sure this is the easiest experience possible for our users. Here's our article on editing the form settings to set a capacity limit: