Events in Breeze allow you to set up and manage your calendar of events, run check-in, organize your volunteers, customize name tag, run reports on attendance and so much more!
Events are incredibly powerful and can help you organize all of the happenings at your church in one place. It is important to think through what you are hoping to accomplish, does the event need to be recurring, what calendar would you like this to appear on, are you going to be checking people in, etc.
Adding a New Event
- Select the "Events" tab from the top right.
- Click "Add Event" or click an empty space on the date you'd like the event added.
- Fill out the event information and click "Save Event."
Deleting an Event
There may be times that you need to delete an event, perhaps a Sunday service was canceled and you do not want it to show in your attendance records. Or maybe an event series is going to be ending a few weeks early. You can do this!
- Select the "Events" tab from the top right.
- Click the event you'd like to delete.
- Click "edit event settings" in the lower-left corner.
- Click "Delete Event" from the bottom right.
- Choose Delete Event if you are wanting to delete one single event from an event series. (It will delete the specific event that you are in).
- Choose Delete Series if you want to Delete all the events in this series (It will delete past, present, and future events in this series).
- Choose Delete Future if you want to Delete the event you are in and all future events in this series.
Using Different Calendars
Having the ability to set up multiple calendars allows you to place events on different "calendars". This gives you the flexibility to choose to show or hide certain calendars, give users permission to only access specific calendars, and even select which calendars should show up on your website.
Sharing your Calendar
You have the ability to have your Breeze calendar events display on your Google/Apple/etc calendar or have your Google/Apple/etc calendar events show on your Breeze calendar.
Sections within Events
Once you have an event on your calendar you are able to set up, review, and manage different areas of functionality within the event.
The Overview Section of an Event is just that, an Overview of the event details, and information about those who were in attendance.
It will show you the total of those in attendance at the top, you can view a comparison graph of attendance over a filtered amount of time, as well as easily view data graphs of data points pulled from your profile fields.
Here is a 5-minute video overviewing the overview section of events:
The Attenders section of an event allows you to see a list of those who attended the event or a list of those who were eligible but did not Check-In. You can also narrow this list by a people search filter, an example of this would be wanting to see all those who checked in, who have a status of Member.
You can even select multiple events to include in the attender's report. This is a great place to be able to Utilize the Action Panel to easily communicate or take a bulk action on those who were in attendance.
Reports are a very powerful reporting tool to help you find those who are consistently attending events, find those who have missed the last few events, or have disappeared completely from attending.
The Reports section allows you to enter specific search criteria and generate attendance reporting by date, individual event, multiple events, and more. View attendance in a table format, or choose to print paper check-in sheets, if desired. Change to the people's view to use communication tools, or the missed reports view to identify those that have missed consecutive events and communicate directly from there. Attendance reporting made easy!
Here is a 6-minute video reviewing the Reports section of Events:
Check In Section
The Check-In section allows you easily access Check-In for this Event. This will open a new tab and take you to the Check-In portal. View this article for more information on Using the Settings in CheckIn.
The Alerts section allows you to set up different filters to run so that you (or another person) can be notified by email, when someone does not check into an event for a certain number of times. Alerts can be really helpful in ensuring that people do not fall through the cracks, helping you identify those who you need to follow up with. For more information on Alerts, check out this article on Finding People Who Have Missed Events
The Volunteers section is all about helping you easily, and efficiently organize and manage those who serve during events. You have the ability to Invite Volunteers to Sign Up, Assign Volunteers, customize Volunteer Management Reminders, and so much more! To learn more about the Volunteers section and its functionality, check out this great article on Volunteer Management.
The Settings section is where you can edit the settings of the event, things such as time, location, description, and Check-In parameters. You can view more information on Settings and how to edit the settings in this Editing Event Settings article.