Using A Barcode Scanner To Check In

The barcode scanner, when working in conjunction with Dymo printers, will streamline the check-in process. Scanning a barcode will automatically check someone in, and when connected to Dymo, their name tag will auto print upon check-in! The Event settings must not have "Check In By Family" because that would cause multiple people to pull up at once and would not auto print name tags. 

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Managing Barcodes From The Events Page

Screen Recording 2020-06-03 at 10.14 AM

Barcodes can be added from the events page. 

  1. Click the gear icon in the top right corner
  2. Select "Manage Barcodes"
  3. Click "Add New Barcodes" in the bottom left corner of the popup window
  4. Enter the name of the person who the barcode should be assigned to
  5. Scan the barcode
  6. Click "Add Barcode"

Additionally, barcodes can be deleted from the same window. 

If you need to search through existing barcodes, that window will allow you to search barcodes by date added or by name (Last, First). 

Adding Barcodes From the Check In Page

After you have your first barcode entered from the events page, you can add in barcodes directly from the Check In Page.

  1. From the Check In Page click on the gear icon in the top right corner
  2. Click "Add Barcode" from the popup window
  3. Enter the name of the person who the barcode should be assigned to
  4. Scan the barcode
  5. Click "Add Barcode"

You can also import Barcodes into Breeze.  Click here for more information.

Note: When checking in, you must be in either Search or Kiosk Mode. The barcode scanner will not work in List mode. Some mobile devices may require you to turn off Bluetooth scanners if you need to edit text. The devices may see the scanner as its sole input device.

Using the Barcode Reader for Check Out

Just like Check In, you can use the barcode reader to check out as well.  Essentially what the barcode reader is doing is pulling up the person's data the same way it would come up if you typed in their name.  This method is just more secure and quick to use! 

If you check in by individual, scanning their barcode again will check the individual out.  If you use "Check In by Family", then scanning the barcode again will bring up the popup window of the family to choose who you'd like to check out. 

What Can I Use For Barcodes?

Anything with a barcode containing at least 4 digits can be used!  From Amazon packages (probably not something that you bring to church with you each week), to your local grocery store club card. We recommend any card that you keep in your wallet or purse and can access quickly and easily each week.  

If you'd like to provide the barcodes for your church, we recommend running an Amazon search (or any other place where you could find this sort of thing) for "Barcode Labels" and finding the best option that fits your church's needs.

The barcode reader simply reads the code on the card/barcode and enters the numbers and letters associated with the barcode and enters them into the text field. 

Can more than one person have the same barcode?

At this time the ability to add multiple people to the same barcode is not a current feature within Breeze. However, if you have family check-in selected in the event, that barcode (since it is tied to a child in the family) will still pull up the whole family. You can even assign another barcode to other people in the same family and that code will also pull the whole family as long as family check-in is selected!

Can I Print a List of barcodes?

Navigate to the Bulk Tasks section. Select the Account Settings on the top-right, select Bulk Tasks, show more options on the left, select Import Barcodes and download the template. This will produce a template file with everyone in the database and include the barcode number they have been assigned (or not assigned) to. You can print the Excel file.

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Comments

15 comments
  • Is there any way to print the whole list of persons with the barcode?

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  •  
    Nate here with Breeze Support, thank you so much for reaching out to us today!  Great question by the way...and, I have good news for you!
     
    So if you go to Bulk Tasks > Import Bar Codes and Download the Template it will produce a template with everyone in their database and include the barcode number they have been assigned (or not assigned)….and then you will be able to print from the excel file.
     
    I hope this helps!  
     
    Breezy Blessings
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  • Will the barcode work concurrent with printing labels?

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  • @gborgenhagen

    Great question! If you are asking if barcodes can be printed on the labels then, unfortunately, that is a limitation. If that is not what you are asking, would you mind elaborating? We would love to gain more clarity here so that we can serve you!

    If you are asking if a label will print out whenever a barcode is scanned, then the answer is yes! This is precisely how barcodes are designed to work.

    Please let us know if there's anything else that I can do to help!

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  • Is there a way to get the bar code to also print a name tag as well as check in the person?  Thanks!

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  • @julie

    Thanks for taking a moment to reach out to us today. This is exactly how it's designed to work! As long as you have the name tag option enabled within the event settings, a name tag will be printed no matter how you check the person in.

    For more detailed information on how this process works, feel free to reach out to us via our support line. We would love to be able to serve you!

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  • Hi:
    I am trying to understand how barcode can help with checkin. My question is why can’t Breeze just use Breeze internal ID as the barcode for every person so we don’t have to assign barcode to everyone. Is there any reason why this is not done automatically?

    Also it will make sense to have a section in Breeze app to show member’s barcode once he/she login to the account. This way, at the event, the member can just use their phone to check in like many fitnesses center. This seems obvious to me, but maybe I am not understanding how barcode suppose work.

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  • @cc0521 has given some excellent suggestions with the questions asked. As is, the barcode scan is of zero value. If developers could make that happen, it would be wonderful. Making it available in the app is an excellent option however, being able to make the breeze id barcode available as a png/jpg would be even better!

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  • Hey @cc0521 & @gborgenhagen

    Thank you so much for taking time to suggest how Breeze barcodes could be improved by providing them for you rather than manually assigning them. I can completely understand why this feature would make life a little easier for you and your church. Ideas just like this one have sparked many of the amazing features we have in Breeze today. If you would like to submit a feature request, you can do that here Submitting Feature Requests

    Again I am sorry for the inconvenience and thank you for your patience!

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  • Not sure if this has been asked / answered before. I noticed that each person entered into the system has a breeze ID number. Is it possible to use this number to generate a barcode within Breeze?

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  • @rtaylor

    Great question!  If you wanted to use the Breeze ID as your barcode number, that would be fine.  You could add them one at a time from the Events page or go to Bulk Tasks and choose Import Barcodes.

    Hope this helps!

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  • I'm confused - at the start if the article you said; "The Event settings must not have "Check In By Family" because that would cause multiple people to pull up at once and would not auto print name tags."
    then at the end you said: "However, if you have family check-in selected in the event, that barcode (since it is tied to a child in the family) will still pull up the whole family."

    My desire is to use the scanner in conjunction with the Brother Printer and iPad to pull up a family so that the parent can self- select which kids are checking in and print tags.  Will this work? 

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  • @agapecf19

    I'm so sorry for the confusion caused by this article.  If using a barcode scanner, we recommend that you not use "Check in by Family" if you want to to scan a barcode and have the name tag print automatically.  If you do choose "Check in by Family", scanning one barcode will cause the family to pull up.  From there, you would then need to select the individuals to check in so that their name tags will print.  It just adds an extra step.

    So, it does sound like the second option is what you want to use based on your goal as mentioned above.

    Hope this helps!

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  • So I have been using Breeze for many years. We even created a barcode API interface years ago to use barcodes to check-in students to VBS before it was even cool and integrated! One thing I have been longing for is a way for Breeze to create a badge for a multi-day event ahead of time.

    So what would be nice is if we could take the form responses for VBS, and after all the people are connected to a profile, click a button that says print badges. It would then create a customizable badge that has the mainstays: Name, and 5 more custom fields with an important addition: a barcode assigned to that person. We are trying our hardest to make this work, but it is quite difficult to achieve in practice. What we have to do is print a bunch of cards with barcodes, and then stick the label on the opposite side and then barcode maintenance every card. The problem is that we have to enable and disable name tag printing each time someone needs a replacement bade or if a new person registers later in the week.

    Long post, but you get the idea. A simple addition of code that would add a lot of value!

    Also, if you could allow us to map form response fields to profile fields beyond the standard offerings, that would be great :)

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  • Hey @brandon254,

    I really appreciate both of these recommendations, and I apologize that this process hasn't been the smoothest for multi day events. I hope VBS has been going well for you and your church though! What a fun and exhausting week that is every summer... 

    To make sure our Product Team sees this really helpful feedback, I would recommend Submitting a Feature Request here. This will ensure the right people get their eyes on it, and that it won't get lost in an article comment somewhere. 

    Good luck and don't forget to catch up on all that sleep!

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